Billing and Purchasing Coordinator

Billing & Purchasing Coordinator

Position Type: Full-Time, [Employer]

Company: Kitchen Design & Cabinetry Firm – Based in New York

Overview

We are a growing kitchen design and cabinetry company seeking a reliable, organized, and proactive Billing & Purchasing Coordinator to join our [Employer] team. This role is central to ensuring smooth billing, purchasing, and order management processes, while maintaining strong communication with clients, vendors, and contractors.

Key Responsibilities

• Prepare and send invoices, quotes, and payment requests
• Track deposits, balances, and outstanding payments; follow up as needed
• Place and monitor cabinet, hardware, and material orders
• Communicate with manufacturers, vendors, clients, and contractors
• Follow up on deliveries, backorders, damages, and order issues
• Maintain accurate records across multiple projects
• Handle emails, phone calls, and general administrative tasks

Optional Plus (Not Required):

• Manage social media accounts and create basic content
• Update website content and respond to customer reviews
• Create simple digital marketing materials using Canva

Qualifications

Required

• Highly organized and detail-oriented with excellent follow-up skills
• Strong English communication skills (written and verbal)
• Comfortable handling billing and payment conversations
• Experience in purchasing and order management preferred
• Proactive, responsible, and able to work independently
• Reliable internet connection and professional home-office setup
• Availability to consistently work during New York business hours (EST)

Preferred

• Prior experience in billing, purchasing, or administrative coordination
• Familiarity with cabinetry, construction, or design industry workflows
• Basic knowledge of digital tools (Canva, website updates, social media management)

Originally posted on [Employer]