Senior Executive Assistant

[Employer] transforms healthcare with the industry’s most widely adopted clinical collaboration platform – uniquely modernizing the way doctors, nurses, care teams, patients, and data connect. With solutions spanning care team communication, scheduling automation, alarm management and event notifications, nurse call, patient engagement and more, we accelerate productivity, reduce costs, and improve patient outcomes, safely and securely. More than 8,000 healthcare organizations trust us to deliver enterprise-ready solutions, making this possible with the right group of dedicated, thoughtful trailblazers. Today, private practice doctor’s offices, small and large hospice centers, and some of the largest healthcare organizations in the United States rely on [Employer]. We’re a fun, hungry, smart, innovative group of eclectic people who are passionate about transforming the way clinical care teams work and communicate.

[Employer] is seeking a part-time Senior Executive Assistant, engaged as a contingent worker for approximately 20 hours per week, to support the Chief Executive Officer. This role owns the logistics behind board and executive leadership team activity and serves as a discreet, trusted partner on confidential, time-sensitive strategic initiatives. The ideal candidate is a seasoned executive support professional who exercises sound judgment and keeps high-visibility, relationship-driven work moving.

What You'll Be Doing

• Coordinate board of directors activity, including meeting scheduling, logistics, and action item follow-up
• Plan and run logistics for executive leadership team offsites, including hotel and travel bookings
• Manage the CEO's calendar, balancing competing demands and protecting time for the highest-impact work
• Serve as a polished point of contact for board members, investors, customers, and senior external stakeholders on the CEO's behalf
• Support confidential, time-sensitive strategic initiatives as assigned, coordinating schedules,and communications across multiple internal and external parties on tight timelines
• Coordinate logistics for customer and executive events as needed
• Track commitments, deadlines, and open items for the CEO, and follow up proactively so nothing slips

What You Bring

• 5+ years of experience supporting senior executives, including at least 2 years supporting C-level leaders
• Demonstrated experience coordinating board meetings and investor-facing communications, ideally in a board-governed or investor-backed company
• Exceptional discretion, and comfort working under strict confidentiality requirements, including signing an NDA
• Strong judgment on what to escalate, what to handle independently, and when
• Proven ability to manage executive calendars across shifting priorities and multiple time zones
• Polished written and verbal communication, with credibility among directors, executives, and customers
• Proficiency with Microsoft 365 (Outlook, Teams, SharePoint/OneDrive)
• Reliable availability during US East Coast business hours for time-sensitive requests, with flexibility for occasional off-hours needs during active projects
• Comfort working with direct guidance at the start and increasing autonomy over time

How You Will Use AI

• Use AI to speed up scheduling, travel planning, and event logistics research
• Apply sound judgment on what information may be used with AI tools, protecting confidential and board-level material in line with company policy

Perks & Benefits We Offer:

• Enjoy remote flexibility with teams across the US and globally - plus prime office space in El Segundo, California
• Excellent Medical, Dental, and Vision insurance for you and your family plus a 401k match 
• Focus on your well-being through our wellness reimbursement program and company-wide wellness days (extra days off to rest and recharge)
• Our flexible time off lets you work hard and play hard—on your schedule
• Join a mission-driven team committed to making a real impact in the world of healthcare

Our mission is to provide a healthcare communication solution that radically improves the way care is delivered. We’ve been recognized as one of the Best Places to Work in Los Angeles (2022, 2023, 2024, 2025, 2026), as well as on the list of Best Paying Companies (2022) with the Best Perks & Benefits (2022). Our team in Mexico was recognized as a Great Place to Work and Best Place to Code in 2026. We were also honored to be named to Inc. 5000’s list of Fastest Growing Companies (2023).

[Employer] is an equal opportunity employer and values diversity at our company! We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

[Employer] uses [Employer] to record our interviews, allowing your interviewer to focus more on the conversation and less on taking perfect notes. It also helps ensure a more fair and consistent hiring process for the best possible interview experience. Learn more about [Employer], and how it promotes equitable hiring here.

Our interviews are confidential and privacy is very important to us. You can ask the interviewer to stop the recording at any time. If you do not want [Employer] to record any of your interviews, click here.

Originally posted on [Employer]