Sr Administrative Assistant, R&D

[Employer] is a clinical-stage precision oncology company focused on discovering, developing and commercializing medicines for the benefit of patients with cancer. Our programs take novel approaches to shutting down one of cancer’s most commonly mutated signaling cascades, the RAS/MAPK pathway, which affects approximately 5.5 million lives each year worldwide. The name “[Employer]” has an important embedded meaning: it is a contraction of our audacious hope to “erase cancer” that drives our mission and everything that we do on behalf of patients with cancer.

Position Summary:   

Reporting to the Chief Scientific Officer, the Sr Administrative Assistant for Research & Development will provide administrative support to Medical Affairs, Regulatory Affairs, Research, and other R&D functions, including scheduling support for major conferences and meetings and Development-wide activities. They will also partner with the Administrative, Human Resources, and Operations functions in San Diego and South Francisco to support and cultivate the culture of [Employer] overall. The successful candidate will be organized, resilient, motivated, and highly detail-oriented with the ability to prioritize competing and evolving activities. Additionally, they will bring energy and creativity to drive and support their own professional development and the creation of a happy and productive community of Erascals.

Note that this position can be hybrid in San Diego, CA or South San Francisco, CA or fully remote anywhere in the United States. This position will support individuals who primarily work in Colorado and the East and West Coasts of the United States.

Essential Duties and Responsibilities: 

• Provide complex and diverse administrative support for the Medical Affairs group, Chief Regulatory Officer, Chief Scientific Officer, and other R&D functions 
• Assist in prioritization, time management, and maintaining deadlines 
• Coordinate and maintain calendars by scheduling complex meetings with multiple competing priorities 
• Organize a variety of internal and external meetings, conference calls, and web meetings across multiple time zones and stakeholders  
• Coordinate and execute varied domestic and international travel itineraries, including flights, hotels, ground transportation, etc. with the ability to respond to changing priorities and schedules successfully and with grace 
• Coordinate with other administrative staff to facilitate [Employer] conference presence, including planning, registration, travel, and internal and external meetings 
• Provide administrative support for departments as needed 
• Appropriately handle information of a highly confidential and critical nature 
• Process expense reports in a timely manner 
• Work collaboratively and liaise with [Employer] employees, members of the executive team, scientific advisory board members, external partners, and investors 
• Communicate with and represent [Employer] and R&D leadership externally with investigators, partners, health authority administrative staff, and other key stakeholders 
• Demonstrate professional confidence in one’s own ability and convictions  
• Utilize intuition from previous experience working through complex situations 
• Maintain thorough knowledge of company operations, policies, and procedures   
• Create and update complex PowerPoint presentations, as well as other documents and correspondence in Word and Excel 
• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals 
• Collaborate with and support leaders on individual and ongoing projects and activities as assigned 
• Ensure [Employer] is presented in an ethical, professional, and positive manner while maintaining high level of confidentiality 
• May provide backup to EAs to President R&D and CEO, as appropriate, and receive reciprocal support
• Cultivate an environment of collegiality, innovation, and fun
• Perform all duties in keeping with the Company’s core values, policies and all applicable regulations 

Required Education and Experience: 

• Bachelor’s degree preferred, or relevant work experience  
• 10+ years progressively related administrative experience including supporting scientific or medical executives 
• Must have a working knowledge of Microsoft Office Suite 
• Extensive calendar and meeting planning experience 
• Ability to multi-task and prioritize with effective time management 
• Excellent written and verbal communication skills  
• Detail oriented  
• Experience managing confidential and highly sensitive information with highest degree of discretion 
• Experience working in a fast-paced environment handling a wide range of administrative tasks with little supervision or oversight 
• A sense of urgency and ability to respond to internal and external correspondence in a timely and professional manner 
• Discretion and good judgement are a must 
• Friendly, team-oriented, collaborative with a positive “can-do” attitude 
• Strong learning orientation, curiosity, and commitment to science and patients  

Theanticipatedsalaryrangefor this position is$115,000 - $140,000.Thefinalsalaryofferedtoasuccessfulcandidatewillbedependentonseveralfactorsthatmayincludebutarenotlimitedtothetypeandlengthofexperiencewithinthejob,typeandlengthofexperiencewithintheindustry,education,etcetera. In addition to base salary, the hired applicant will be eligible to receive an annual bonus and an equity grant at hire and annually in the form of the option to purchase stock in the future for a specified price.

Along with our casual, collaborative, and fun work and the chance to make your mark in our mission to erase cancer, [Employer] offers a comprehensive and competitive benefits package that includes:Paid Time Off, Holiday, and Sick Leave, Medical, Dental and Vision Plans, Short- and Long-Term Disability, Basic and Voluntary Life/AD&D Coverage, Flexible Spending Accounts (FSA,HSA, and Commute), Critical Illness and Accident Coverage, Pet Insurance, Employee Assistance Program, 401(k) Plan with [Employer] contribution, and the opportunity to participate in an Employee Stock Purchase Program.

[Employer], Inc., is an Equal Opportunity Employer and takes pride in maintaining a diverse and inclusive environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of sex , race, religion, national origin, ancestry, physical or mental disability, protected medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law or ordinance or regulation.

Originally posted on [Employer]