Executive Concierge - PST

Industry/Sector

Not ApplicableSpecialism

IFS - AdministrationManagement Level

AdministrativeJob Description & Summary

The Opportunity

As an Executive Concierge - PST you will provide administrative support for senior leaders, managing schedules, coordinating meetings, handling confidential information, and helping keep daily operations moving smoothly within our Internal Firm Services practice. As an Administrative professional, you will deliver efficient and effective support, build positive working relationships, stay organized, and adapt to changing priorities while handling tasks thoroughly and in a professional manner. In this role at [Employer], you will support internal-facing teams by anticipating needs, organizing information, communicating clearly, and responding to shifting assignments with a steady approach.

Responsibilities

• Managing executive calendars, prioritizing appointments, and adjusting schedules to meet shifting needs
- Coordinating meetings, conference room logistics, and virtual sessions across time zones
- Arranging domestic and international travel, lodging, ground transportation, and itinerary changes
- Handling confidential information, sensitive correspondence, and executive records with discretion
- Preparing agendas, meeting materials, briefing packets, and follow-up action summaries
- Tracking requests, deadlines, and action items to keep work moving in an organized manner
- Drafting, editing, and routing correspondence, presentations, and internal communications
- Processing expenses, invoices, and administrative documents using office productivity and travel systems
- Maintaining filing systems, records management processes, and digital document repositories
- Supporting guest services, office coordination, and special events that contribute to smooth workplace operations

What You Must Have

- At least a High School Diploma or the equivalent degree
- At least 1 years of experience

What Sets You Apart

- Administrative support experience in workplace or concierge services
- Managing calendars, travel, meetings, and confidential correspondence
- Coordinating guest services, office supplies, and records
- Communicating clearly across varied audiences and changing priorities
- Organizing tasks, tracking details, and adapting quickly to requests
- Using office productivity tools, data entry, and reportingTravel Requirements

Up to 20%Job Posting End Date

November 17, 2026The salary range for this position is: $35,500 - $109,120. For residents of Washington state the salary range for this position is: $35,500 - $124,000. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location, and applicable employment laws. All hired individuals are eligible for an annual discretionary bonus. [Employer] offers a wide range of benefits, including medical, dental, vision, 401k, holiday pay, vacation, personal and family sick leave, and more. To view our benefits at a glance, please visit the following link: [Employer] is an equal opportunity employer, all qualified applicants will receive consideration for employment at [Employer] without regard to race; color; religion; national origin; sex (including pregnancy, sexual orientation, and gender identity); age; disability; genetic information (including family medical history); veteran, marital, or citizenship status; or, any other status protected by law. [Employer] does not intend to hire experienced or entry level job seekers who will need, now or in the future, [Employer] sponsorship through the H-1B lottery, except as set forth within the following policy: more about how we work: only those qualified applicants that are impacted by the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, San Diego County Fair Chance Ordinance, and the California Fair Chance Act, where applicable, arrest or conviction records will be considered for Employment in accordance with these laws. At [Employer], we recognize that conviction records may have a direct, adverse, and negative relationship to responsibilities such as accessing sensitive company or customer information, handling proprietary assets, or collaborating closely with team members. We evaluate these factors thoughtfully to establish a secure and trusted workplace for all.Applications will be accepted until the position is filled or the posting is removed, unless otherwise set forth on the following webpage. Please visit this link for information about anticipated application deadlines: Originally posted on [Employer]

Timezone: UTC-10 to UTC+14.